Ledgerbird · Invoices, read and matched
Concept project by Mirava · Fictional brand, not a real business · Scale-tier build

Invoices, read and matched.

Ledgerbird reads each supplier invoice, matches it to the purchase order, and queues it for approval. Your team only signs off.

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Inbox  /  INV-20931
Northfield Packaging Co.
Sample address · Unit 4, Harbor Row
INVOICE
Invoice no.
INV-20931
Date
14 Oct 2026
Your PO
PO-4471
ItemQtyUnitAmount
Corrugated mailer 12×9×44000.62248.00
Void-fill paper, 30 kg roll641.50249.00
Packing tape 48 mm722.15154.80
Subtotal651.80
Tax 8%52.14
Total USD703.94
Terms: net 30 · Remit to sample account
  1. 01Received
  2. 02Read
  3. 03Matched
  4. 04Approved
Extracted fields0 / 6
Supplier—confidence 99%
Invoice no.—confidence 99%
Date—confidence 98%
Purchase order—confidence 99%
Total—confidence 99%
Terms—confidence 97%
Match against PO-4471Tolerance ±1%
  • 01Corrugated mailerInv 400 × 0.62 · PO 400 × 0.62Waiting
  • 02Void-fill paperInv 6 × 41.50 · PO 6 × 41.50Waiting
  • 03Packing tapeInv 72 × 2.15 · PO 72 × 2.13Waiting
Finance leadApproval not requested yet
Pending
Live demo with a sample invoice. Supplier and amounts are fictional.Status: received
01 How it works

Three steps. Two happen without you.

Read

Forward the invoice.

Send it to your Ledgerbird inbox. PDFs, scans, and phone photos all work.

Match

It finds the order.

Every line is checked against the purchase order and what was received.

Approve

You sign off.

Clean invoices arrive ready to approve. Exceptions arrive with the reason.

02 Features

Built for a finance team of three, not three hundred.

2.1

Reads any layout.

Each field comes out with a confidence mark. When it is unsure, it asks a person instead of guessing.

Supplier99%
Invoice total99%
Due date97%
Tax ID · asks you61%
Sample screen · fictional values
2.2

Matches to the line.

Two-way and three-way matching against orders and receipts. Set the tolerance once, per supplier if you like.

±1.0%
Line 03 above: +0.94%. Inside tolerance, so it passes.
2.3

Only the exceptions.

Matched invoices go straight to approval. You see the few that need judgment, each with its reason.

46Matched, ready to approve
3Need a look: price change, missing receipt, new supplier
Sample queue · fictional values
2.4

Approvals that route themselves.

Rules by amount, entity, and cost center. Approvers sign off from email or the queue. Every step is logged.

Under $5,000Finance lead Over $5,000Finance leadController New supplierFinance leadOps manager
Sample rules
03 Integrations

Fits the tools you already use.

Ledgerbird sits between where invoices arrive and where they are paid. Nothing to replace.

Your accounting systemBills sync both ways
Email inboxForward invoices in
Bank feedMarks bills as paid
Purchase order systemOrders and receipts
Shared driveWatch a folder
Spreadsheet exportCSV, any time

Generic categories shown for this concept. A real build would list named connectors.

04 Savings estimate

What your month could look like.

Move the three numbers to match your team. The formula is shown below, nothing hidden.

400
253,000
9 min
230
$45
$20$120
Hours back each month
42
504 hours a year
Cost saved each month
$1,890
$22,680 a year
Estimate formula:
hours = invoices × minutes ÷ 60 × 0.70
dollars = hours × hourly cost
0.70 is an assumed share of manual handling removed. Your result will differ.
05 Pricing

Priced by invoices, not seats.

Starter

One entity, a handful of suppliers.

$120/ month
Billed monthly
  • Up to 200 invoices a month
  • Email inbox capture
  • Two-way PO matching
  • 3 approvers
Request access
TeamMost teams start here

A finance team with real volume.

$360/ month
Billed monthly
  • Up to 1,000 invoices a month
  • Three-way matching with tolerances
  • Approval routing rules
  • Unlimited approvers
  • Accounting system sync
Request access
Growth

Several entities, one queue.

$840/ month
Billed monthly
  • Up to 4,000 invoices a month
  • Up to 5 entities
  • Tolerances per supplier
  • Full audit export
  • Priority support, in writing
Request access

Fictional prices for a concept. USD, excluding tax.

06 Security and questions

Your ledger stays yours.

Read-only by default.

Ledgerbird reads your books. It writes back only what you switch on.

Every action on the record.

Who read, matched, and approved each invoice, and when.

Encrypted in transit and at rest.

Invoices and extracted data alike.

Your data leaves with you.

Full export at any time. Deletion on request.

Concept: certifications would be listed here.

What happens when a line doesn't match?

The invoice stops before approval and shows the reason: a price change, a missing receipt, or a quantity over the order. Someone on your team decides.

Does it approve anything on its own?

No. Ledgerbird prepares the approval. A person on your team always signs off.

What if we don't use purchase orders for everything?

Invoices without a PO skip the match and go to the approver you set for that supplier or amount.

How long does setup take?

Connect your accounting system, set an inbox, choose approvers. Most of it is choosing rules.

Can we leave?

Yes. Monthly plans cancel at month end. Export everything first, in one file.

07 Request access

Start with next month's invoices.

Tell us your volume. We reply in writing with a setup plan.

Demo mode: nothing is sent.
Demo mode: nothing was sent

Request received.

In a live build, this record would be created in your CRM and a written reply would follow.